PLEASE READ THESE TERMS carefully
Whilst there is more exciting reading available there is some important information here.
1. Securing your Reservation, Payment & Acceptance of Terms & Conditions.
Once Yoga Breaks have confirmed a place is held for you, please complete your booking form and secure your reservation within 7 days with full payment or a £350.00 deposit. If your payment is not received within 7 days your space may be re-advertised & taken by someone else.
Reservations within 8 weeks of a retreat are paid in full.
Payment can be by bank transfer in Euros or UK Sterling. Card payments are made online via PayPal. Sometimes banks will withhold their fee from your funds so please check that we (Yoga Breaks) will receive the full amount for your retreat – any bank fees will need to be added to your transfer.
Once your deposit is paid, your holiday balance is due 8 weeks prior to your arrival. If balance payments are not received 8 weeks prior, we (Yoga Breaks) reserve the right to cancel your reservation and accept a new reservation for your space. In this case, the cancellation charges as set out in paragraph 3 below.
2. Travel Insurance.
Please please please, get travel insurance and trip cancellation insurance in case you can’t come to the retreat — whether it’s for health, personal or any other reason. We recommend you purchase insurance as soon as your Yoga Break is booked so that you are covered immediately. Your insurance should cover you for the location and dates of your retreat plus medical coverage & natural disaster coverage. Cancellation cover is highly recommend so that you receive financial compensation should you need to cancel or if we have to cancel due to weather, staff injury, staff illness or other unforeseen reasons.
3. HOLIDAY CANCELLATION
IF YOU NEED TO CANCEL YOUR HOLIDAY. Send us (Yoga Breaks) a note via email. Your cancellation takes effect from the day your notification is received. As costs will have been incurred on your behalf, all cancellations are subject to the charges shown below.
If we (Yoga Breaks) – or you – are able to find someone to take your cancelled space, we will refund all of your payments less £75.00 to cover our administrative & re-advertising costs.
In all cases, we (Yoga Breaks) reserve the right to refund participants at our own discretion particularly, but not exclusively, if participants have – or will – receive compensation from another party such as an employer or insurance company.
If no one can be found to take your cancelled place, the following charges will apply:
a) If YOU cancel your Yoga Break in SPAIN :
- 56 days or more prior to arrival and if no one can be found to take your place. Your deposit will not be returned. Any remaining balance we (Yoga Breaks) have received from you, will be refunded less a £75.00 administrative fee.
- 55-42 days prior to arrival and if no one can be found to take your place. 60% of the total holiday cost is charged. Any remaining balance we (Yoga Breaks) have received from you, will be refunded less a £75.00 administrative fee.
- 41-29 days prior to arrival and if no one can be found to take your place. 80% of total holiday cost is charged. Any remaining balance we (Yoga Breaks) have received from you, will be refunded less a £75.00 administrative fee.
- Less than 28 days prior to arrival and if no one can be found to take your space. Is completely non refundable.
b) If YOU cancel your Yoga Break in the UK :
- More than 49 days prior to your arrival and if no one can be found to take your space. Your deposit is non-refundable. Any remaining balance you have paid to us (Yoga Breaks) will be refunded less a £100.00 administrative fee.
- 48–30 days prior and if no one can be found to take your space. 70% of total holiday cost is charged. Any remaining balance you have paid to us (Yoga Breaks) will be refunded less a £100.00 administrative fee.
- Less than 30 days prior to arrival and if no one can be found to take your space. Is completely non refundable.
4. Cancellation by YOGA BREAKS for your retreat in Spain or the UK :
We will do our best to make sure all our retreats run without disruption. However, your safety is our priority. In the unlikely event that we have to cancel your Yoga Break, whether due to natural disaster, illness, civil unrest, or any other unforeseen circumstance that is out of our hands, we have to be super clear so we’re on the same page – in the event of Yoga Breaks cancelling a retreat, participants may transfer their deposit – or full payment if preferred – to a future Yoga Break (within 12 months). If you choose to transfer only your deposit, any other monies received by Yoga Breaks from you will be returned to you by bank transfer which may incur bank fees that Yoga Breaks will have no control over.
5. CHANGES BY Yoga Breaks :
Yoga Breaks reserve the right to make changes deemed necessary by our team, retreat leaders, teachers or partners prior to retreat start date. In the event that we need to make a change to the venue, the teacher, the itinerary, any other aspect of the retreat, whether it be due to unforeseen circumstances like natural disaster, illness, civil unrest, death, closure, or any other unforeseen circumstance, guests may transfer their deposit to a future retreat where trip start date is within 12 months from the start date of the current retreat. Yoga Breaks is not responsible for reimbursing you or refunding any amount paid if you decide to cancel based on these changes.
Yoga Breaks will not be liable for refunding or reimbursing any additional amounts or seek compensation for any loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
We strongly advise you purchase comprehensive travel insurance for exactly these reasons so that you can make a claim based on any changes and have your expenses reimbursed.
6. If you choose to – or have to – leave you Yoga Break early once it has began :
No refund or part refund can be given as Yoga Breaks will have contracted services & expenses on your behalf. However, if the reason for your early departure is covered by your insurance, you may be able to reclaim the unused portion of your holiday costs.
7. Yoga Breaks cannot accept liability nor pay compensation for :
Participants medical conditions which may develop during or subsequent to the holiday nor loss of, or damage to, personal property of participants.
8. Declaration of Health :
If you have any physical, medical or emotional conditions that would adversely affect your ability to take part in the Yoga Break, you must declare the true nature of such condition at time of booking. Where appropriate Yoga Breaks may request a doctor’s certificate of fitness to travel & participation in the retreat programme. Non disclosure of information can invalidate your insurance and may result in you being excluded from the retreat in which case all of your monies paid to Yoga Breaks will be forfeit. If you are in any doubt as to the suitability of your Yoga Break for your medical condition, please consult your doctor. I (the participant) fully understand that my participation in the Yoga Break or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.
9. Refusal of Entry :
For the benefit of everyone on your retreat, Yoga Breaks reserve the right to accept or reject any participant at any time without liability, and in the event, it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the retreat, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the retreat.
10. Your ACKNOWLEDGEMENT OF RISK and ASSUMPTION OF RESPONSIBILITY :
Although Yoga Breaks will take reasonable steps to ensure safety, I (the retreat participant) acknowledge that my Yoga Break has risks, including certain risks which cannot be eliminated without destroying the unique character of the Yoga Break. The same elements that contribute to the unique character of the Yoga Break can cause loss or damage to the Participant including accidental injury, illness or in extreme cases, permanent trauma, disability or death and also can cause damage to or loss of property. The following describes some, but not all, of those risks.
Activities vary from retreat to retreat and may include but are not limited to: hiking, and climbing in a wide variety of environments including on rock and potentially snow and ice; bicycling on trails and roads with a wide range of surface conditions and traffic volume; rock climbing, the potential of needing to make use of guide ropes to traverse mountain areas, kayaking, paddle boarding, canoeing; swimming, snorkeling, yoga and pilates. Yoga Breaks will carry no responsibility or liability for any participant who undertakes any activity not included in the retreat itinerary.
Yoga Breaks can involve travel to remote places such as a hike in the mountains, oftentimes some distance from medical facilities. Transportation, evacuations and medical care can be significantly delayed; communication can be delayed, limited or not available.
Environmental risks and hazards may include rapidly moving, deep or cold water; insects, snakes and predators, including large animals; falling and rolling rock; lightning, flash floods and unpredictable forces of nature, including weather which may change to extreme conditions without warning. Possible injuries and illnesses include hypothermia, high altitude illnesses, sunburn, heatstroke, dehydration and other mild or serious conditions.
Throughout the retreat, participants are responsible for their own safety.
I (the retreat participant) acknowledge and understand that Yoga Breaks retreats include risks of injury or death to participants. I understand the description above of these risks is not complete and that other unknown or unanticipated risks may result in property loss, injury or death. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks. I (the retreat participant) assume and accept full responsibility for any injury, death, loss of personal property, and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.
11. RELEASE AND WAIVER OF LIABILITY :
PERSONAL RELEASE. By agreeing to the terms outlined here and elsewhere on the Yoga Breaks website I (retreat participant) hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on a Yoga Breaks retreat, including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release Yoga Breaks including its owners, directors, employees, guides, yoga teachers and partners from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this retreat.
12. RELEASE AND PERMISSION TO PHOTOGRAPHY & VIDEO :
Very, very occasionally Yoga Breaks may take take photographs or videos during your retreat. If you do not wish Yoga Breaks to use any images or videos in which you appear, you must advise Yoga Breaks during your retreat.
If you do not specify, during your retreat, that you do not wish for any such material where you appear to be used, you, (the participant) hereby grant permission for Yoga Breaks to the rights of the image, video or likeness. You understand that your image may be edited, copied, exhibited, published or distributed and you waive the right to inspect or approve the finished product wherein you may appear. Additionally, you waive any right to royalties or other compensation arising or related to the use of your image or recording. You also understand that this material may be used in diverse commercial settings within an unrestricted geographic area. Photographic, audio or video recordings may be used for the following purposes: commercial presentations, online music video platforms (YouTube, Vimeo, etc), television or broadcast media distribution, social media. By accepting this release, you understand this permission signifies that photographic or video recordings of you may be electronically displayed via the Internet or in the public business settings.
13. Changes to these terms & conditions. Yoga Breaks reserve the right to revise and amend these Terms & Conditions from time to time. You will be subject to the most recent Terms & Conditions in force at the time of your booking unless any change is required to be made by law.
